Motion

· #147 most-used

Your AI chief of staff for tasks, meetings, and focus time

SchedulingProjectsProductivityAIAutomation

Motion is an AI-powered productivity platform that automatically schedules your tasks, resolves calendar conflicts, and optimises your team's day so the highest-priority work always gets done first. Connect it to Actionist and your agent can create projects, spin up tasks with the right assignees and deadlines, react to status changes, and keep every cross-tool workflow in sync — all without anyone touching Motion manually.

Try Motion with Actionist Visit Motion

Average time saved

11 hours

per person · per month

≈ 1 workdays back

Eliminates manual work. Motion automation eliminates the daily ritual of manually triaging tasks, re-scheduling blocked work, and chasing status updates across projects and tools.

Schedule

What your Motion agent runs on autopilot

A week of scheduled jobs your Actionist agent will execute on your behalf.

28Scheduled jobs

7Agents at work

24/7Always on

Agents

Tue–Thu

Tue

Wed

Thu

10a

11a

12p

Multi-app workflows

Motion × every other app you use

End-to-end automations that span multiple apps — each one a real business outcome.

6Workflows

9Apps spanned

~40 hrsSaved / week

6Personas served

For customer success

Featured4 apps

Support ticket to scheduled follow-up

When a customer emails a support query, your agent reads the message, searches Motion for the client's open tasks, creates a follow-up task with a 24-hour deadline, and books a check-in call on the rep's Google Calendar — all before the rep has opened their inbox. The customer gets a confirmation email with the call link; the CSM walks into the call with the full ticket history already in their hands.

~15 hrs / week

Time saved for your team — every week, on autopilot

The flow

Trigger·When a support email arrives in Gmail from a known customer

trigger

Step 1

Gmail

Detect inbound support email

read

Step 2

Motion

Find existing client tasks

write

Step 3

Motion

Create follow-up task with 24h deadline

write

Step 4

Slack

Notify CSM with ticket summary

write

Step 5

Google Calendar

Book check-in call with customer

Result

Create follow-up task with 24h deadlineNotify CSM with ticket summaryBook check-in call with customer

The win

Saved per run

35 min

Runs / week

~25×

Zero missed follow-ups

Driven byCustomer Support Agent

ROI

Savings

What your team gets back — two angles: what you stop doing manually, and what that's worth.

Without Actionist

What you do manually today

With Actionist

What your agent runs for you

Sales
19 min / week
Manual deal handoff setup
After a deal closes, reps spend 20 minutes creating onboarding tasks in Motion, scheduling a kickoff call, and notifying the CS team — every step done by hand, every time.
Sales Agent
0 min
Agent kicks off onboarding instantly
The moment the deal closes, the agent creates the client project in Motion, assigns tasks to the right CSMs, and books the kickoff call — the rep moves to the next deal immediately.
Marketing
14 min / week
Campaign launch task entry
Every campaign launch requires the marketing manager to manually create a checklist in Motion, assign tasks, set deadlines, and confirm capacity — 15 minutes of project admin before any real work starts.
Marketing Agent
0 min
Agent scaffolds the launch plan
When a new campaign is created in HubSpot, the agent builds the full Motion launch checklist, assigns each task, and notifies the team — the plan exists before the first brief is written.
Customer Support
19 min / week
Follow-up task creation
After each support call, CSMs manually create a follow-up task in Motion, set the deadline, write the context, and notify the customer — a 20-minute admin tail to every customer interaction.
Customer Support Agent
0 min
Agent creates follow-up automatically
When a support email arrives, the agent creates the follow-up task in Motion with full context, books the check-in, and notifies the customer — the CSM sees the task in their schedule, already prioritised.
Human Resources
8 min / week
New hire task provisioning
HR manually creates onboarding tasks in Motion for each new hire — IT setup, welcome meetings, training modules — taking 8 minutes per hire and often missing steps when done under pressure.
Human Resources Agent
0 min
Agent provisions onboarding tasks
When a new hire is confirmed, the agent creates the full onboarding checklist in Motion with assignees and deadlines — every step accounted for before the new starter's first day.
Finance
14 min / week
Post-approval task setup
After a budget is approved, the finance lead manually creates tasks in Motion for PO creation, vendor onboarding, and payment reconciliation — 15 minutes of admin per approved spend item.
Finance Agent
0 min
Agent creates finance task chain
When a budget approval lands in Notion, the agent immediately creates the linked Motion tasks for the full spend workflow — approved money is tracked and actioned in under two minutes.
Operations
30 min / week
Intake request triage
The ops team manually reviews the intake sheet, checks capacity, creates a Motion task for each request, assigns it, and notifies the requester — 30 minutes per morning just processing the queue.
Operations Agent
0 min
Agent processes intake automatically
When a new ops request hits the intake sheet, the agent checks Motion capacity, creates the task with the right assignee and realistic deadline, and notifies the requester instantly.
Legal
6 min / week
Contract review scheduling
Legal manually creates a Motion task for each contract review request, estimates the time needed, and schedules it against their calendar — a 6-minute setup for every inbound review request.
Legal Agent
0 min
Agent schedules contract reviews
When a contract review request arrives, the agent creates a Motion task with the document attached, estimates effort, and blocks the right time on the legal team's schedule automatically.

+ 100s of other Motion automations

Average monthly

11 hrs / person / month

Average monthly

11 hrs / person / month

Calculator

Calculate what your team saves

Team size

10 people

Hourly rate

$20 / hr

Hours saved / week

Hours saved / year

1,400

Annual ROI

$28,000

Based on Motion's typical team usage — the visible tasks plus a few other automations the agent runs: ~2.8 hrs / person / week of admin work automated.

Connect

How to plug Motion into Actionist

Pick the connection method that suits your environment.

The fastest path to Motion. Install the official motion-mcp-public server and your agent reaches your workspace through a permissioned OAuth handshake — no tokens to copy, no API keys to rotate, and full access to tasks, projects, and scheduling in one step.

Open the Apps tab

Find Motion in the Apps library and click Connect. MCP is selected by default.

Authorise in Motion

A Motion OAuth window opens. Sign in with your Motion account and grant Actionist read and write access to your workspace tasks, projects, and schedule.

Test the connection

Actionist runs a read-only call to verify the handshake. You're ready.

Actions

15 actions your agent can call

Read and write operations available to your Actionist agent.

Triggers

8 events your agent can react to

Events your agent watches for, and the actions it kicks off in response.

Skills

Skills that pair with Motion

Reusable agent skills that work well alongside this app.

No paired skills curated yet. Add this app to your agent to discover what fits.

MCP servers

MCP servers that work with Motion

Connect Actionist to MCP servers built for or around this app.

motion-mcp-public

Official

The official remote MCP server that bridges Motion's task and scheduling API to Claude-powered agents with a single OAuth authorisation.

FAQs

Questions about Motion + Actionist

What Motion objects can Actionist create and update?

Your agent can create and update projects, tasks, recurring tasks, and schedules. It can also set task priority, move tasks between projects, and find or list tasks by project, assignee, or status. Workspace and user reads are supported for routing and capacity checks.

Which connection method should I use — MCP or API token?

Use MCP (the default) for personal or team setups — it connects via OAuth in two clicks, requires no token management, and inherits your Motion permissions automatically. Use the API token method if you're running server-side workflows, connecting from a CI environment, or want to scope access to a specific workspace without an interactive OAuth flow.

How do I prevent trigger loops when my agent both listens to and updates Motion tasks?

Two safeguards work together: first, tag or stamp tasks your agent creates with a provenance field (e.g., 'source: actionist') and filter your triggers to exclude tasks matching that tag. Second, use Motion's built-in deduplication — if the agent finds an existing task via Find Task before creating a new one, it updates rather than duplicates. Most loops come from missing provenance stamps, so add that field to every task your agent writes.

Does connecting Actionist affect how Motion's AI auto-schedules my tasks?

No — Motion's AI scheduler sees tasks created by Actionist the same way it sees tasks you create manually. Tasks land in your workspace with the due date, priority, and assignee your agent sets, and Motion re-schedules the day automatically. The only difference is speed: tasks are created in seconds instead of minutes, so Motion has more lead time to find the optimal slot.

Can Actionist read tasks from all projects in my workspace?

Yes — once connected, your agent can list and search tasks across all projects you have access to in Motion, subject to your Motion account permissions. If a project is private or you lack the relevant role, Motion's API will return a permissions error, which Actionist surfaces as an actionable message rather than a silent failure.

How often does Actionist poll for new Motion tasks or triggers?

Actionist uses event-driven triggers via the Motion MCP server rather than polling, so your agent reacts within seconds of a task being created, updated, or completed. If you're using the API token method, trigger latency depends on your workflow's check interval — set it to one minute for near-real-time responsiveness without hitting Motion's API rate limits.

What happens if Motion's AI reschedules a task my agent created?

That is the intended behaviour — Motion owns the schedule, Actionist owns the intent. Your agent creates tasks with the due date and priority you specify, then Motion optimises when those tasks get done. If a downstream workflow depends on a task being completed by a specific time, use a Task status changed trigger rather than a time-based check so you react to actual completion, not assumed schedule.

Can I revoke Actionist's access to Motion without affecting my workflow data?

Yes — revoking access in Motion (Settings → API → Revoke) or disconnecting in Actionist's Apps tab immediately stops the agent from reading or writing to your workspace. Tasks and projects already created remain intact in Motion. To reconnect, re-authorise via MCP or generate a new API token; Actionist will resume exactly where it left off.